If you're a small business owner whose interests lie outside of staring at a computer screen and combing through endless spreadsheets, then you're going to love Roll's hourly paycheck calculator.
By the Roll by ADP Editorial Team on March 20, 2023
5 min readDo you need help figuring out how to calculate your hourly paychecks? Then you’re in the right place!
We know payroll processing isn't everyone's favorite admin task. But fortunately for you, it is ours! If you’re a small business owner whose interests lie outside of staring at a computer screen, combing through endless paperwork and spreadsheets, then you’re going to love Roll’s hourly paycheck calculator.
With just a few key pieces of employee information and a couple of clicks, Roll takes care of all of the math for you. Our unique, AI-driven platform combines an hourly paycheck calculator with overtime criteria, tax filing, and deductions to facilitate an accurate and headache-free payday on every cycle.
Roll’s payroll app has revolutionized small business payroll. Our easy-to-use platform allows you to effortlessly run payroll in under a minute. The best part? You can use our innovative app on any device, meaning you can calculate and make payments from anywhere, any time. When you use Roll, you hold your company’s payroll is in the palm of your hand — literally!
You can sign up for Roll and get started instantly, no training necessary! Our intuitive chat interface is simple — if you know how to text, you know how to run payroll with Roll. Let’s look at how small business owners like you can benefit from Roll’s modern technology and learn a bit more about how it all works.
Calculating each employee’s gross-to-net hourly paycheck after taxes is a breeze with Roll. In addition to taking a humdrum task off your plate, there are several additional business advantages to utilizing payroll calculator technology:
Running payroll manually can be time-consuming and frustrating. Just getting all the relevant spreadsheets you need opened, updated, and having the correct forms and paperwork at hand can take a big chunk out of your day. That’s before you even begin plugging this cycle’s data into an excel-based hourly paycheck estimator to come up with a starting figure. That’s why intelligent payroll processing is a game changer. When you use Roll’s hourly paycheck calculator, average payroll processing times can drop from several hours to under a minute!
The more data you input manually, the more potential there is for typos and data entry errors. Payroll and taxation are heavily regulated by the IRS, and it’s crucial that payments and tax submissions are accurate. With dedicated payroll technology, say goodbye to manual errors and double (or triple) checking the numbers!
Using an automated hourly paycheck calculator means you don’t have to worry about accidentally overlooking local, state, or federal tax code changes. You can trust that Roll keeps up with all the relevant updates, helping you stay compliant. Plus, because tax filing is built-in and backed by ADP, the world’s experts in small business payroll, you know your payroll data will be pinpoint accurate every time.
If your small business operates across multiple locations, processing payroll may also include ensuring you comply with state and multi-jurisdiction employment and taxation laws. Because you can input employee details into Roll’s hourly paycheck calculator by state, you can be sure you’ll never fall outside of regional regulations. We have you covered across 50 states, including multi-jurisdictions.
It doesn’t matter what pay schedules your small business uses. With Roll at your service, you can use the platform as a monthly, semi-monthly, weekly, or bi-weekly hourly paycheck calculator. The choice is yours! You can even run easy off-cycle payments to cover per diem employees and independent contractors with just a few clicks.
If you calculate payroll manually using spreadsheets or a paper filing system, records may be at risk for theft, loss, or the accidental sharing of confidential data. With Roll, all of the information you need to complete your payroll processes and procedures is kept safe and private using ADP’s industry-leading safeguards.
With smart payroll processing tools, you don’t even need to be on-site to get your employees paid. You can use Roll’s payroll app on your smartphone or tablet to run payroll whenever and wherever it fits into your day. All you need is internet access, and you’re good to go!
When you’re a small business owner, the buck stops with you — but that doesn’t mean that you have to go it alone. When you use Roll’s payroll app for small businesses, you have 24/7 access to the help you need, when you need it, with live in-app chat support.
Roll’s intuitive paycheck calculator can be used for all employees, not just your hourly staff. All you need to do is enter the relevant federal and state W-4 information for each worker, their deductions and benefits, and we’ll crunch the numbers for you.
Switch easily from a salary to hourly paycheck calculator by imputing a rate and the number of hours worked. All of your wages, deductions, and payroll taxes are completed automatically. Job done!
It’s much more complex to manually calculate hourly paychecks after taxes and deductions. So, investing in a reliable payroll platform is well worth it. To give you an idea of how much time and energy an hourly paycheck calculator can save you, here's an overview of all the steps involved if you were going to determine an hourly employee’s salary the old-school way.
For more details about each step, please continue reading below.
1. Check Employee Forms and Data
If you’re not using a payroll platform to store and automatically collate employee information, you’ll need to check each employee’s worker classification and collect Social Security (SS), Taxpayer Identification Number (TIN) details, etc., from the relevant forms, including:
2. Calculate Gross Pay
To calculate a gross pay amount, multiply the employee’s hourly rate by the total number of hours worked, then add on any extras, such as:
3. Apply Pre-tax Deductions
Pre-tax deductions are taken from an employee's paycheck before state and federal taxes are withheld, therefore reducing the amount of taxable income an employee receives. Examples of pre-tax deductions include:
4. Apply Mandatory Deductions
Mandatory deductions include all standard federal withholding taxes and any applicable state withholding payroll taxes, plus Social Security (6.2%) and Medicare (1.45%). These deductions must be reported and submitted to the government in your Employer's Quarterly Income Tax Return using IRS Form 941.
To accurately calculate each hourly paycheck after taxes, you’ll need the following information in order to deduct the correct percentage from each employee:
5. Apply Post-Tax Deductions
Post-tax deductions are taken from an employee's paycheck after state and federal taxes have been withheld. Examples of post-tax deductions include:
6. Pay Each Employee
Most states require employers to provide either a printed or electronic wage statement. If you’re not using payroll technology to automate this for you, you’ll need to make each pay stub yourself, ensuring you include:
7. Update Your Records
All employers must be able to prove who they are paying and how much. So you should keep detailed records of the following to submit to the IRS and state legislators when you submit Form 941 and Form 940:
If that all feels like a lot of work, it’s because it is. But it doesn’t have to be. That’s why Roll’s hourly paycheck calculator is perfect for small business owners who want to focus on what matters most — running their business.
If you don’t want to deal with the time and resources it takes to manually calculate hourly paychecks after taxes, a paycheck calculator can work wonders for your business. Not sure this tool is for you? We’ve compiled answers to some of the most frequently asked questions about our calculator.
If you already have salaried employees working a similar role, calculating an hourly rate is straightforward. Simply divide the annual gross salary by 52 to get a weekly gross total, then divide that figure by the number of hours a week they work. For example, if a salaried employee earns $50,000 working 40 hours a week, that equates to $24.04 per hour (50,000 ÷ 52 = 961.54, and 961.54 ÷ 40 = 24.04).
The Fair Labor Standards Act (FLSA) states that nonexempt employees must receive overtime pay of no less than time and one-half their regular rate for any hours worked in excess of 40 per week. However, wage and hour laws vary by state and local jurisdiction. Plus, there are other variables to consider, such as commissions, flexible schedules, and other forms of compensation like non-discretionary bonuses and shift pay. So, if you’re calculating overtime manually, you must ensure you account for every factor and apply the overtime pay rate most favorable to the employee (as per federal and state laws).
Aside from mandatory state and federal deductions, you’ll likely need to navigate a range of voluntary and involuntary deductions:
Taxation amounts vary from employee to employee based on location, hourly rate, total earnings, deductions, benefits, tax bracket, tax filing status, etc. There’s a lot to keep track of. That’s why having an all-in-one payroll solution and support tools to automate the process for you is so valuable.
Absolutely none, that’s the best part! Roll is so intuitive, you’ll swear you’ve used it before. Zero training is required. If you know how to text, you know how to run payroll with Roll!
Say goodbye to clunky forms and static spreadsheets, and say hello to a better way of paying your employees. With Roll by ADP™, hassle-free payroll (you know, the kind without the ugh!) is well within your reach.
Roll’s hourly paycheck calculator streamlines seamlessly into your payroll processes to provide one smooth, user-friendly experience, complete with smart features that learn your payroll habits as you go and make each successive payday even more stress-free than the last. Need to calculate salaried employees’ paychecks? Use our annual salary calculator for easy gross-to-net calculations!
Ready to Roll? Learn more about our payroll app for small business and sign up for your free trial today!